How to Invite New Users to Your Displayr Account

In order for someone to access your Displayr account, they must be invited to your account. This is necessary to invite people to securely access your reports and for your colleagues to be assigned Displayr licenses. This article shows you how to manually invite users to join your Displayr account. To learn how to connect Displayr to a company's single sign-on system, please see: How to Enable Single Sign-On in Displayr.

Requirements

• A trial account or a Paid Displayr License.
• Your account must be set up as a multi-user account; see How to Change to a Multi-User Account.
• To assign licenses to your colleagues, you must have at least one paid license and be logged in as an account administrator.
• Familiarity with User Group permissions. See How to Manage User Groups and Permissions in Displayr for more details.

Method

1. In Displayr, go to your Account Settings page and the Settings tab (see How to Access Your Account Settings).
2. Scroll to the Users section.
3. Click + New User to add a single new user, or click Bulk Import to upload a CSV and invite multiple users at once.
4. If inviting a single user, fill in the form and select the appropriate Group membership (see How to Manage User Groups and Permissions in Displayr).
5. Click Save.
6. The person you've invited will receive an automatic email to sign up for Displayr with their own password. Once they've activated their account, they'll become available in your list of users.

Bulk Import

You can also invite new users in bulk by using the Bulk Import option. This option can be used to set up multiple users and groups at once. Select the Bulk Import and follow the on-screen instructions provided to create and upload a CSV file.

Each row of the CSV file should define the name and email of a user, as well as a list of user groups the user will belong to, in the following format

   name,email,groups

The fields are: 

• Name: The name of the new user
• Email: The email of the new user
• Groups: A list of User Groups the user will belong to. Group names should be separated by a pipe "|" character, e.g., "Group 1|Group 2|Group 3".

Note that:

• Any groups that do not exist will be created.
• Group names are not case-sensitive.
• The groups field can be left blank to create a user who is not part of any groups.

Bulk Editing Existing Users

It is also possible to edit the groups of existing users with the bulk import feature. Simply add a row to the CSV file with an email that matches an existing user. The user will be added to all the groups mentioned in the CSV file and removed from any groups not mentioned. Note that it is not possible to edit your own groups in such a way that you are removed from the administrator group of your company.

Example CSV File

   name,email,groups
   New user,new-user@email.com,View Documents|New Group
   Existing user we want to edit,existing-user@email.com,Administrators|Create/Edit Documents|View Documents|New Group

Next

How to Access Your Account Settings

How to Manage User Groups and Permissions in Displayr

How to Reassign a License to a New User

How to Enable Single Sign-On in Displayr

Watch our New Users and Permissions video